Personal information is information or an opinion (including information or an opinion forming part of a database) and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
BirdLife Australia collects personal information about members, volunteers, supporters, donors, beneficiaries, employees, members of the public, candidates for volunteer work and prospective employees.
The types of personal information which BirdLife Australia collects include names, email address, residential address, phone number, credit card or other payment details, usernames and passwords for access to BirdLife services, and activity and event participation with relevance to your involvement with the organisation.
BirdLife Australia collects personal information in a number of ways, including when you:
If you do not provide us with your personal information we may not be able to provide you with information, communicate with you or respond to your enquiries. Wherever it is lawful and practicable, individuals will have the option of not identifying themselves when dealing with BirdLife Australia. For example, donations made to BirdLife Australia can be made anonymously.
BirdLife Australia uses and discloses personal information for the following purposes:
BirdLife Australia may disclose personal information to BirdLife Australia network groups, including special interest groups, when planning and coordinating projects and communications, as well as our service providers and suppliers (including providers of ICT services) who help us to fulfil our objectives and provide services to you.
BirdLife Australia creates reports for partnering organisations using the bird data collected by individuals. This data does not disclose personal information of users, but may include latitudinal and longitudinal coordinates of species detected, number of individuals detected per species, reporting rate for species and distribution maps.
We may disclose your personal information to contractors and service providers which are located outside Australia in order to provide BirdLife Australia services to you, for example access to the journal EMU Austral Ornithology.
BirdLife Australia may use personal information to promote BirdLife Australia products, activities, materials, educational resources and competitions and to inform individuals of issues of significance generally (direct marketing). BirdLife Australia may also engage third party service providers to assist us in conducting these direct marketing activities.
Where you receive direct marketing communications from us, you may opt out of receiving further marketing communications by following the opt out instructions provided in the communication.
BirdLife Australia takes all reasonable steps to ensure the security of the personal information and sensitive information we hold and to protect it from misuse, loss, unauthorised access, modification or disclosure.
BirdLife Australia’s IT systems are password protected and comply with relevant security standards. Personal information held on paper files is stored in locked files and only authorised personnel are permitted to access these details.
BirdLife Australia will take all reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for any purpose for which the information may be used or disclosed.
BirdLife Australia will take reasonable steps to make sure that the personal information we collect, use or disclose is accurate, complete and up-to-date.
You may request access to, and/or request the correction of, personal information held by BirdLife Australia by contacting us using the details set out below. We will endeavour to respond to your request as quickly as possible however please note there are some circumstances in which we are not required to comply with your request.
If you have a complaint about the way in which we have handled any privacy issue, including your request for access to or correction of your personal information, you should contact us and provide details of your complaint. Our contact details are set out below.
We will consider your complaint and determine whether it requires further investigation. We will notify you of the outcome of this investigation and any subsequent internal investigation.
You may also approach an independent advisor or contact the Office of the Australian Information Commissioner (www.oaic.gov.au) for guidance on alternative courses of action which may be available.